As per 9/22/21 JOAG email:
As announced on August 12, 2021, the completion of a COVID-19 vaccination series by September 30, 2021 has been included as an additional medical requirement for all PHS officers in order to be marked basic ready for the October 1, 2021 readiness check.
Follow these steps to update your vaccination status:
- Log into the CCMIS website.
- Go to eDOC-U (Document Upload).
- Choose “Medical” in the “document category” drop-down menu.
- Choose “Immunizations” in the “document type” drop-down menu.
- Choose “Other” in the “vaccine type” drop-down menu.
- Include the date of your last vaccine (2nd dose if Moderna or Pfizer, only dose of the Janssen (aka Johnson & Johnson).
- Click the box on “I verify that this information is true and accurate….”
- Click on the box “I want to receive a notification email” if you want to get confirmation.
- Upload a PDF of your COVID-19 Vaccination Record Card, front and back.
Note: Some officers who previously submitted their COVID vaccine records are re-uploading their information, which is significantly slowing down MAB vaccine uploads.
Officers can view their Immunization Summary Report by going into their Readiness Self-Service page within the Officer Secure Area of CCMIS (screenshot below of that section). If all doses of their COVID vaccine are on the report, officers do not need to reupload their documentation.
Email 5/28/2021 from CCA:
Important: Changes to Retention Weight Requirements Starting July 2021
With so many officers regularly deployed, we want to be sure you are aware of policy updates and revisions to help ensure you maintain your readiness and to offer assistance if needed. On May 3, 2021, RADM Susan Orsega and Commissioned Corps Headquarters (CCHQ) sent out important information regarding POM 821.66, Retention Weight Standards. Effective July 2021, officers with a body mass index (BMI) ≤17.5 or ≥30.0 kg/m2 who do not achieve 3.5% weight gain or loss within two quarters or a six-month period will be marked as “Not Qualified” at the next readiness check and will continue to be identified as “Not Qualified” in subsequent monthly readiness checks until the officer demonstrates this progress.
Determining Retention Weight Standards Compliance
USPHS Commissioned Corps considers officers with BMIs between 19.0 and 27.5 kg/m2 to be compliant with weight standards. Officers who are unsure of their compliance should visit the Corps Retention Weight Standards section on the Commissioned Corps Management Information System (CCMIS). The section includes a weight standards flow chart to assist officers in determining their compliance and additional readiness policies, as well as contact information for questions.
Meeting Retention Weight Standards if Out of Compliance
Officers with a BMI ≤17.5 or ≥30.0 kg/m2 can use the checklist below for assistance with submission of documents by the appropriate deadline to maintain compliance, but be sure to read the POM in full for more detail:
- Quarterly: Submit a Verified Weight Report (Form PHS 7044-1) in January, April, July, and October, any day during the first week of the month (i.e. 1st – 7th)
* Although quarterly submission is required, as a best practice, consider submitting Verified Weight Reports monthly until officially notified by CCHQ that the officer is compliant with the weight standards
- Within 30 days of annual Periodic Health Update (PHU)/Annual Physical Fitness Test (APFT): Submit documented Weight Management Plan that includes the following:
- SMART Goals (Specific, Measurable, Attainable, Relevant, and Time bound), outlining past, present, and future weight management goals
- Exercise plan progress/goals
- Nutrition/meal plan progress/goals
- Support/accountability plan
- Methods to track progress
- Ways to address unforeseen challenges or deficiencies in previously accepted plan that prevented them from successful weight gain/loss as expected (if applicable)
- Within 30 days of annual PHU/APFT: Submit Quarterly Weight Progress Report
- APFT: Height and weight (Form PHS-7044)
- PHU: Height and Weight (Form DD 2808)
A Few Reminders
- Documents must be submitted to the Medical Affairs Branch via eDOC-U, located in the Officer Secure Area of CCMIS. See the Readiness: Down-to-Basics guide for instructions.
- In addition to submitting Forms PHS 7044 and DD 2802, officers must record their height and weight in RDB-Self-Service, under “Readiness Information,” located in the Officer Secure Area of CCMIS.
- Review the weight standards flow chart to determine compliance.
- Required forms are PHS 7044, PHS 7044-1, and DD 2808.
- Progress reports must highlight progress toward a 3.5% quarterly weight gain or loss or 15% baseline body weight gain or loss per year.
- Officers with BMI >27.6 must obtain and include verified measurements of their weight and estimated percent body fat (EPBF) or taping results on the verified weight report (PHS 7044-1) with their annual PHU submission.
- All officers with APFT waivers must still submit Form PHS 7044-1 (Verified Weight Report) via eDOC-U under the Readiness document category and “Verified Weight Report” option. Never download Form PHS 7044-1 as an APFT document.
- You must submit Weight Management Plans annually or until notified officially by CCHQ that the officer is weight compliant (if achieved sooner than one year from time of original plan submission).
- CDC’s WorkLife Wellness Office can assist officers who are in need of weight, fitness, nutrition, and mental health support.
In officio salutis,
CCA Policy | Specialty Services Team
On 3 July 2003, the Secretary of Health and Human Services recognized the Corps’ unique ability to provide swift and effective responses to urgent health needs and directed that all active-duty officers meet force readiness standards by 2005. This recognition highlighted the Corps’ ability to meet the urgent and extraordinary public health needs of the American people while continuing to perform in traditional mission areas that are focused on protecting, promoting, and advancing the health and safety of the Nation.
To accomplish these critical missions, it is imperative that the Department has a fit and healthy force of officers, ready to respond, protected from disease and injury, when and where the Department’s mission(s) requires. Officers who fail to meet or maintain force Readiness standards established by the Assistant Secretary for Health without an approved waiver, are subject to disciplinary action for misconduct. In addition, failure to meet or maintain force readiness standards also constitutes grounds for involuntary retirement and involuntary termination during the probationary period.
A new Promotions Policy “Promotion Precept Weights” was issued on October 10, 2017 https://dcp.psc.gov/ccmis/ccis/documents/POM18_001.pdf. This policy describes the inclusion of an officer’s Readiness Compliance history. This new policy will start as of promotion year 2018.
PHS-7044 (APFT READINESS STANDARDS REPORT)
Exercise equipment compliant with the new fitness test has been installed at Hamilton and Taft (see photos below of the required upright cycle and elliptical machine).